Documents you need when selling your home - Checklist

When selling a property, you will need to provide various documents and information to the buyer. Sourcing these documents early in the process will help avoid delays later on.

Moving home documents

Avoiding unnecessary delays

The selling process can be fraught with delays - some of which are avoidable. Being as prepared as possible can help reduce delays in the selling process.

You should be able to gather the majority of the documents you will need before you even find a buyer. These documents should then be forwarded to your conveyancing solicitor as soon as you instruct one.

You will be required to provide the following:

Proof of identity

Your conveyancing solicitor will request:

  • Proof of address such as a utility bill
  • Photo ID such as a driving licence or passport.

Title deeds

You will need to be able to prove that you own the property you are selling. Evidence of ownership is set out on the Title Deeds (known as 'Official Copies'). The majority of properties in the UK are registered at the HM Land Registry.

There is no need to panic if you don’t have the deeds. The conveyancing solicitor you used when you bought your house may have them, as may your mortgage lender.

Copies of Title Deeds can also be downloaded from HM Land Registry for a £7 per copy.

Your solicitor will also request the Official Copies from HM Land Registry.

Seller’s Property Information Form (TA6)

The Seller's Property Information Form (TA6) is a lengthy form that is completed by the seller and forwarded to the buyer's solicitor.

Completing the TA6 as early as possible in the process gives you time to find all of the answers. Typically the solicitor will send you the form once instructed - usually when a buyer is found.

The TA6 form addresses the following:

TA6 Section What to consider Advice
Boundaries Where are the boundaries and who is responsible for them (fences, hedges etc.)? Boundary disputes with a Neighbour? What to do before selling your home
Disputes and complaints Are there any historical or ongoing disputes with neighbours or anyone else? Dispute with a neighbour? What to do before selling your home
Building works Have any works been carried out on your home (e.g. an extension)? Have you obtained planning consent for future work? What should you do if you are selling an extended home without planning permission?
Listed buildings Is your home a listed building? What will a buyer want to know if buying a listed building?
Japanese knotweed You will need to disclose the presence of this on the form. Japanese Knotweed? What to do before selling your home
Guarantees and warranties e.g. new windows (FENSA), solar panels, a new roof, or the property itself (e.g. NHBC) if it is a new build. What will the buyer want to know if buying a home with solar panels?
Electrical and heating system The condition of the property’s wiring, central heating and boiler and any works carried out on these. No electrical completion certificate? What you need to do before selling your home
Parking Whether there is a garage or off-road parking.
Tenants Is your property rented out? Who will continue living there once it is sold? Step-by-step guide to selling a tenanted property
Notices and proposals Is there any proposed development or construction around your property? Have you received any notices from local authorities or neighbours? What searches will the buyer carry out?
Buildings Insurance What does it cost to insure your home? And there any irregularities the buyer needs to know about?
Rights and informal agreements Do you have any shared access or any other unformal arrangements with your neighbour?
Environmental issues Is your home at risk of flooding? Are there any other environmental concerns affecting your home? Selling a home with historic flooding? What you need to do.

Download a copy of the TA6 form here:

Leasehold or shared freehold documentation

  • You will need to provide a copy of the lease if your home is leasehold.
  • If you own a share of the freehold, you will need to provide documents relating to the freehold structure, for example, the share certificate.

Leasehold Information Form (TA7)

The Leasehold Information Form (TA7) is another lengthy form to be completed by the seller. Some of the questions are detailed e.g. service charge history, freeholder disputes, consent granted or denied and lease extension details.

To avoid delays, it is advisable to complete this before you find a buyer.

Ask your solicitor to send you a copy if you have instructed one before you find a buyer.

Alternatively, download a copy from the Law Society so you can address the questions in advance:

Management Information Pack

The management information pack contains a number of documents provided and completed by the managing agent or freeholder e.g. planned works, service charges and disputes.

The sourcing of this information is one of the biggest causes of delays in the conveyancing process. Managing agents, freeholders and landlords are often not very responsive and this information can take weeks or even months to obtain.

If you are selling a leasehold property, instruct a solicitor as soon as you go on the market and ask the solicitor to apply for the management pack immediately.

Fittings and contents form (TA10)

The Fixtures and contents form (TA10) is another form completed by the seller detailing what exactly is included in your sale:

  • It provides the buyer with room-to-room detail as well as anything that comes with the property from the outdoor space (sheds, greenhouses, washing line etc).
  • The form details anything from light fittings to the fridge.

Again, it is worth thinking about the questions in this form well in advance. You can download a specimen copy of the TA10 form here.

Energy Performance Certificate (EPC)

You must order an EPC before you put your property on the market. It details:

  • The energy efficiency of your property.
  • Ways in which its environmental impact could be reduced.

EPC's are usually offered by your estate agent. If not, or if you are not selling through an agent, you can obtain an EPC through a Domestic Energy Assessor for around £100 at the EPC Register.

See also: Do I have to have an EPC when selling a home?

Mortgage Details

You will need to provide details of your mortgage lender (mortgagor) and your mortgage account number.

Your conveyancer will also need and the outstanding balance (the amount required to pay off the mortgage). The solicitor will request an exact mortgage statement from the lender before exchange.

How can Quittance help?

If you are buying, selling, remortgaging or transferring equity in a home, our panel of expert conveyancing solicitors can help.

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Gaynor Haliday, Legal researcher

Author:
Gaynor Haliday, Legal researcher