Conveyancing for
Home Sellers

The conveyancing process for home sellers

Conveyancing is the legal process of transferring the legal ownership of a house or flat from a seller to the buyer. If you are selling your property, you will need a conveyancing solicitor to carry out this legal work to complete your sale.

We explain the conveyancing steps involved when selling a property.

See also:

The conveyancing process for property buyers

Pre-exchange

Instruct a solicitor

Once you have accepted an offer from a buyer, you will need to instruct a conveyancing solicitor or licensed conveyancer. Many sellers choose to instruct a solicitor before securing a buyer, as doing so allows for much of the preliminary work to be done in advance, saving time once a buyer is found. If you do decide to instruct a solicitor before you find a buyer, find one that works on a no sale, no fee basis.

When is the best time to instruct a solicitor?

Instructing a solicitor as soon as you put your property on the market makes more sense. While you wait for an offer from a buyer, you can:

• Complete the verification of identity, money laundering, instruction forms and any other solicitor formalities
• Completed the property forms
• Apply for managing agents information
• Locate missing documents e.g. planning permissions, building regulations and electrical certificates
• Liaise with your solicitor to agree on a pre-emptive strategy to deal with any legal or property defects

Completing the above steps before you find a buyer could shave weeks or even months off the time it takes to complete.

As most solicitors work on a no sale no fee basis, there is no financial downside to instructing a solicitor early in the presale process.

Read more:

When is the best time to instruct a conveyancing solicitor?

Complete the property forms

Your solicitor will send you a pack of documents including their terms of engagement, a formal instruction form, a verification of ID form and a copy of the quote.

The pack will also contain the following property forms, which must be completed and returned to your solicitor as soon as possible:

TA6 - Property Information Form

This form provides the buyer with detailed information about the property. You can download a specimen copy of the TA6 form here:

TA6 Property Information Form

The TA6 for is where you will need to disclose any issues, problems or disputes you have experienced while you have owned the property. We have a series of guides explaining what you can do if you are selling a property with any of the following problems:

Boundary disputes

Flood risk

Flying freeholds

Japanese knotweed

Lack of building regulations

Lack of planning permission

Missing Electrical Installation Certificate (EIC)

Neighbour disputes

Noisy neighbours

Subsidence

TA7 - Seller's Leasehold Information Form (if leasehold)

This is another lengthy form to be completed by sellers of leasehold properties. Some of the questions are detailed e.g. service charge history, freeholder disputes, consent granted or denied and lease extension details. Your solicitor will send you a copy, and you can download a specimen TA7 form here:

Law Society TA7 Property Information Form

TA10 - Fittings and contents

You will need to complete this form, which lists room-to-room detail of everything that is included in your sale. You can download a specimen copy of the TA10 form here.

TA10 Fittings and Contents Form

Obtain the title deeds and other documents

Once your solicitor has received the completed forms, they will obtain copies of the title deeds from HM Land Registry.

See also:

Documents you need when selling your home - Checklist

Leasehold management information

If you are selling a leasehold property, your solicitor should immediately apply to the freeholder or managing agent for the leasehold management pack.

This is a set of documents about a leasehold property, that includes details about service charges, ground rent, building insurance, and any upcoming major works. This information is essential for prospective buyers of leasehold properties and their solicitors, to assess the obligations and costs associated with buying the leasehold.

The pack will also be forwarded to the solicitor.

See also:

What do I need to do before selling a leasehold flat?

Draft sale contract

The sale contract of sale is the legal agreement between the buyer and seller, setting out the terms of the property sale. It will include things like the selling price, amount of deposit and any other points agreed between the buyer and seller.

A draft contract of sale is forwarded to the buyer’s solicitor, along with the completed property forms and any other relevant documents.

Buyer enquiries

Once the sale documents have been reviewed, the buyer's solicitor will raise additional enquiries, which are further questions about the property a how you have used it. These might be further questions about issues mentioned in the property forms, for example how a neighbour dispute has been resolved. They might also relate to installations in the property, such as boiler servicing details or new window warranties.

Surveys

If the buyer is taking out a mortgage, the mortgage lender will carry out a Mortgage Valuation Survey to confirm the property's value. The buyer may also carry out a RICS Homebuyer's Report or Building Survey.

Contractual negotiations

Contractual negotiations will then follow. These might include:

• Agreeing a target completion date
• Agreeing which fixtures and fittings are included in the sale
• Potential negotiations around price

Contact your mortgage lender

If you have an outstanding mortgage on your home, it will need to be redeemed (paid off) on completion. Your solicitor will contact your lender to find out the outstanding balance on the mortgage.

Exchange of contracts

As you get closer to exchange, your solicitor will send you the sale contract and title transfer deed (TR1 Form) to sign. It is advisable to sign and return these documents to your solicitor ASAP - even if you receive them weeks ahead of exchange. The contract will also be signed by the buyer.

Agree exchange and completion dates

An exchange date and completion date will then be agreed and finalised between all parties.

Exchange contracts

The solicitors will exchange contracts on the date you have agreed with your buyer, at which point you are both legally obliged to complete the transaction.

Contracts will be exchanged between all other parties in the chain (if there is one) at the same time.

Your buyer's deposit is then sent to your solicitor,

Pre-completion

Your solicitor will send you a financial completion statement with a breakdown of the final mortgage redemption figure, any other loans relating to the property, the estate agent's commission and the solicitor’s legal fees and disbursements.

The buyer’s solicitor will transfer the remaining purchase funds to your solicitor.

Completion

Completion is the point when property ownership legally transfers from you to the buyer. On the day of completion, your solicitor will call you as soon as the sale completes.

Key release

Your estate agent will be notified by your solicitor and instructed to release the property keys to the new owner.

Mortgage redemption

If there's an outstanding mortgage on the property, it will be redeemed (paid off) at this point.

Title documents

Your solicitor will forward the title documents to the buyer, confirming their new ownership of the property.

Transfer of sale proceeds

The estate agent's commission and any solicitor's fees will be deducted from the proceeds of the sale before the remaining money is sent to you.

Vacate the property

You will now be expected to vacate the property, making way for the new owners to move in.

How we can help you

If you are buying, selling, remortgaging or transferring equity in a property, our solicitor panel can help make the process as straightforward and stress-free as possible.

• No Move, No Fee Guarantee
• Fixed fee conveyancing service
• CQS-accredited panel solicitors

Author:
Chris Salmon, Director

About the author

Chris Salmon is a co-founder and Director of Quittance Legal Services. Chris has played key roles in the shaping and scaling of a number of legal services brands and is a regular commentator in the legal press.